Custom Database Development

Most small businesses outgrow Excel long before they realize it. You’re spending hours on manual data entry, copying information between tabs, and praying nobody accidentally deletes the wrong cell.

You need software that works the way you work. I build custom database systems designed around your business - not the other way around.

What You Get

Custom data model

Your database structure reflects your specific business needs, not a generic template

Web-based interface

Access your system from anywhere, on any device, with proper user permissions

Real-time reporting

See your data the way you need it, when you need it, without manual exports

Data integrity

Built-in validation ensures your data stays clean and consistent

Scalable architecture

Start small and grow as your business grows

Who This Is For

This service is perfect if you’re:

• Drowning in Excel spreadsheets that have gotten out of control
• Manually copying data between systems every day
• Struggling with version control (which file is the latest?)
• Needing multiple people to access and update data simultaneously
• Ready to invest in a long-term solution

How It Works

1. Discovery Call

(Free, 30 minutes) - We discuss your current workflow, pain points, and what you need the system to do.

2. Detailed Proposal

You get a fixed-price quote with clearly defined scope, timeline, and deliverables. No surprises.

3. Design & Development

(4-8 weeks typical) - I build your system with regular check-ins for feedback. You see progress, not just a final reveal.

4. Data Migration

I move your existing data from Excel/spreadsheets into the new system. You don’t lose anything.

5. Training & Launch

Your team gets hands-on training and written documentation. Plus 60 days of free support after launch.

6. Ongoing Support

(Optional) - $200/month covers hosting, security updates, bug fixes, and technical support. New features available at $150/hr or discounted hourly packs.

What It Costs

Most custom database projects range from $8,000 to $20,000+ depending on complexity. A focused solution (like client tracking with reporting) is closer to $8,000. A multi-department system with role-based permissions, automation, and integrations is closer to $20,000. After our consultation, you’ll get a fixed-price proposal - no hourly billing uncertainty.

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Real Example

I worked with a small adoption agency that managed all their client matching in Excel. They had hundreds of profiles, each with specific preferences that needed to be matched with others. Every day, someone spent hours manually searching through spreadsheet tabs.

I built them a custom matching system. What used to take hours now takes minutes. They estimate it saves them $15,000 per year in staff time alone.

Read the Full Case Study →